President: Hubert “Pippy” Wilson
Roles and Responsibilities:
- Chief Family Spokesperson
- Preside over meetings
- Preside over all votes
- Decide on questions of order
- Provide positive motivation and morale for committee and family members
- Recruit family members for assistance and open positions
Co-President: Open Position
Roles and Responsibilities:
- Assist the President in his/her roles and responsibilities
- Recruit family members for open positions
- In the absence of the President, or in the event of disability, the Co-President assumes the function of the President
Treasurer: Maggie Barbee
Roles and Responsibilities
- Manage all finances and the family reunion account
- Oversees how the funds are spent
- Prepare and present a monthly financial Treasurers Report for all expenses related to the family matters
- Recruit family members for assistance and open positions
Assistant Treasurer: Rhikeena Neely
Roles and Responsibilities
- Assist the Treasurer in his/her roles and responsibilities
- In the absence of the Treasurer, or in the event of disability, the Co-President assumes the function of the Treasurer
- Recruit family members for assistance and open positions
Secretary: Open Position
Roles and Responsibilities:
- Custodian of records and minutes of meetings and proceedings
- Next in line as presiding officer in the absence of the President and Co-President
- Present on 95% of meetings (from the beginning to the end of each meeting)
- Recruit family members for assistance and open positions
Assistant Secretary: Open Position
Roles and Responsibilities:
- In the absence of the Secretary, or in the event of disability, the Assistant Secretary assumes the function of the Secretary
- Recruit family members for open positions
Registration Committee: Open Position
Roles and Responsibilities:
- Facilitate registration during the Reunion
- Create and maintain database registered attendees
- Recruit family members for assistance and open positions
Logistics Committee: Open Position
Roles and Responsibilities:
- Research hotels in hosted reunion town or city
- Narrow the number of hotel choices of hotels.
- Recruit family members for assistance and open positions
Communications Committee: Open Position
Roles and Responsibilities
- Contact and communicate reunion information to family members
- May split duties between two people in order to accomplish all tasks assigned to this committee
- Work with Family Historian in setting up and maintaining website, designing flyers, etc
- Recruit family members for assistance and open positions
Catering Committee: Open Position
Roles and Responsibilities
- Research and decide banquet and/or picnic location
- Select caterers, negotiate pricing, and attend to the details of the banquet and/or picnic
- Recruit family members for assistance and open positions
Transportation Committee: Open Position
Roles and Responsibilities:
- Coordinate needed transportation
- Recruit family members for assistance and open positions
Entertainment/activities committee: Open Position
Roles and Responsibilities:
- Plan and arrange family activities
- Recruit volunteers to help with the games and activities
- Recruit family members for assistance and open positions
Set up/Cleanup committee: Open Position
Roles and Responsibilities:
- Recruit volunteers to help with the registrations, setting up, decorations, sign-in, and clean up
- Ensure the planning comes to fruition during the actual reunion
- Recruit family members for assistance and open positions
Genealogy committee: Cindy Gladden
Roles and Responsibilities:
- Research Family History
- Construct family tree
- Prepare various presentations that highlight the past
- Provide updates, good news, etc. with the family…marriages, anniversaries, births, promotions, graduations, scholarships, honor roll and deceased
- Recruit family members for assistance and open positions
Welcome Committee: Open Position
Roles and Responsibilities:
- Prepare entrance table or reception place to welcome family reunion attendees.
- Prepare welcome packets (Maps, coupons, directions to local attractions), name badges, and family reunion agenda
- Recruit family members for assistance and open positions
